How to Configure Email in Outlook & Gmail

Introduction

Once you've created an email account in cPanel, the next step is configuring it with your preferred email client, such as Microsoft Outlook or Gmail. This allows you to send and receive emails seamlessly from your domain-based email. This guide will walk you through setting up your email in both Outlook and Gmail.

Step 1: Gather Email Configuration Settings

Before setting up your email in Outlook or Gmail, you’ll need the following details:

• IMAP (Incoming) Server: mail.yourdomain.com

• POP3 (Incoming) Server: mail.yourdomain.com

• SMTP (Outgoing) Server: mail.yourdomain.com

• Username: Your full email address (e.g., [email protected])

• Password: The password you set when creating the email account

• Port for IMAP: 993 (SSL) or 143 (non-SSL)

• Port for POP3: 995 (SSL) or 110 (non-SSL)

• Port for SMTP: 465 (SSL) or 587 (TLS)

You can find these settings in cPanel by navigating to Email Accounts > Connect Devices.

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Step 2: Configure Email in Outlook

1. Open Outlook & Add a New Account

1. Open Microsoft Outlook.

2. Click File > Add Account.

3. Select Manual setup or additional server types, then click Next.

4. Choose POP or IMAP and click Next.

2. Enter Account Details

1. Your Name: Enter your full name or business name.

2. Email Address: Enter your domain email (e.g., [email protected]).

3. Account Type: Choose IMAP (recommended) or POP3.

4. Incoming Mail Server: Enter mail.yourdomain.com.

5. Outgoing Mail Server (SMTP): Enter mail.yourdomain.com.

6. Username: Your full email address.

7. Password: Your email password.

3. Configure Advanced Settings

1. Click More Settings > Outgoing Server tab.

2. Check My outgoing server (SMTP) requires authentication.

3. Under the Advanced tab:

   • Set IMAP port to 993 and encryption to SSL.

   • Set SMTP port to 465 (SSL) or 587 (TLS).

4. Click OK, then Next.

5. Outlook will test the settings; if successful, click Finish.

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Step 3: Configure Email in Gmail

1. Add Your Domain Email to Gmail

1. Open Gmail and go to Settings (gear icon) > See all settings.

2. Click the Accounts and Import tab.

3. Under Check mail from other accounts, click Add a mail account.

4. Enter your email address (e.g., [email protected]) and click Next.

2. Configure Incoming Mail (POP3)

1. Choose Import emails using POP3 and click Next.

2. Enter the following details:

   • Username: Your full email address.

   • Password: Your email password.

   • POP Server: mail.yourdomain.com

   • Port: 995

   • Check Always use a secure connection (SSL).

3. Click Add Account.

3. Configure Outgoing Mail (SMTP)

1. Select Yes, I want to be able to send mail as [email protected], then click Next.

2. Enter your name and check Treat as an alias.

3. Enter the following SMTP details:

   • SMTP Server: mail.yourdomain.com

   • Port: 465 (SSL) or 587 (TLS)

   • Username: Your full email address

   • Password: Your email password

4. Click Add Account.

5. Gmail will send a confirmation email to your domain email. Click the verification link to complete the setup.

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Conclusion

Configuring your domain email in Outlook and Gmail ensures smooth communication and professional email management. Whether you prefer a desktop client like Outlook or web-based Gmail, following these steps will enable you to send and receive emails efficiently.