How to Set Up Email Forwarding & Autoresponders

Introduction

Email forwarding and autoresponders are useful features for managing email communication efficiently. Email forwarding allows you to automatically redirect emails from one address to another, while autoresponders send predefined replies to incoming messages. This guide will walk you through setting up email forwarding and autoresponders using cPanel or Plesk.

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Setting Up Email Forwarding in cPanel

Step 1: Access the Email Forwarding Section

1. Log in to cPanel.

2. Navigate to the Email section and click on Forwarders.

Step 2: Add a New Email Forwarder

1. Click Add Forwarder.

2. Enter the Email Address you want to forward emails from.

3. In the Destination field, enter the email address where you want to receive forwarded emails.

4. Click Add Forwarder to confirm the setup.

Step 3: Verify Forwarding Works

Send a test email to the original address and check if it arrives at the forwarded destination.

Managing Forwarders

• To view existing forwarders, go to the Forwarders section.

• You can delete a forwarder if it's no longer needed by clicking Delete next to it.

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Setting Up Email Forwarding in Plesk

Step 1: Access Email Forwarding

1. Log in to Plesk.

2. Go to Mail and select the email account you want to configure.

3. Click Forwarding.

Step 2: Configure Forwarding

1. Check the Switch on mail forwarding box.

2. Enter one or more email addresses where you want emails forwarded.

3. Click OK to save the changes.

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Setting Up an Autoresponder in cPanel

Step 1: Open the Autoresponder Tool

1. Log in to cPanel.

2. Go to Email > Autoresponders.

3. Click Add Autoresponder.

Step 2: Configure Autoresponder Settings

1. Choose the Character Set (UTF-8 recommended).

2. Set the Interval (how often the auto-reply is sent to the same sender).

3. Enter the Email Address for which the autoresponder is being set up.

4. Enter a From Name and Subject for the automated email.

5. Write your Message in the body section.

6. (Optional) Set a start and end time if the autoresponder is temporary.

7. Click Create/Modify to enable the autoresponder.

Step 3: Test Your Autoresponder

Send an email to the configured address and check if the auto-reply is sent correctly.

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Setting Up an Autoresponder in Plesk

Step 1: Navigate to Autoresponder Settings

1. Log in to Plesk.

2. Go to Mail > Select the email account.

3. Click on Auto-Reply.

Step 2: Configure Auto-Reply

1. Enable Auto-Reply.

2. Enter the Subject and Message.

3. Set up optional forwarding of incoming messages.

4. (Optional) Specify the start and end time.

5. Click OK to save the settings.

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Conclusion

Email forwarding and autoresponders are essential tools for email management. Whether you’re setting up automatic forwarding in cPanel or Plesk or configuring an autoresponder for vacation replies, following these steps will help you optimize your email workflow. If you experience any issues, check your settings or contact your hosting provider for assistance.